How to Maximize the Value of a Board Meeting

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A board meeting provides the chance to discuss significant corporate issues with a variety of experts. They offer an array of perspectives, which is essential when deciding on large-scale strategies and specifying the means by the teams implement these strategies.

The effectiveness of a conference is determined by the manner the leader keeps discussions on track and directs them in the right direction. No matter how energetic or thorough the agenda, when discussions diverge from the topic and the time limit is exceeded, the meeting are not effective. It may also be difficult for participants to plan and participate if important documents aren’t provided prior to the meeting.

To maximize the value of board meetings, begin every meeting with a 10-minute recap, which repeats the most important elements from previous pre-meetings as well as the board’s document. This will help clear the mind of board members and keep their attention on the topic at hand.

Being distracted by discussions on new topics can take the time of meetings and divert board members from the more pressing agenda items. To combat this, include an “parking lot” item on the agenda to discuss random subjects that might require some further study, but aren’t top priority.

Once the agenda is set it’s crucial to hear reports from the executive director and any committee or standing reports. It’s also beneficial to allow someone to read financial reports, but only if they require more discussion. Once discussion is complete, the chair should open the floor for a discussion on each item. Before a vote can be called, a motion must be “seconded”.